Smiling woman wheeling a suitcase through a hotel corridor.
From car mileage to travel reimbursement, there are several types of expenses that employees can incur, depending on the nature of the business. — Getty Images/PixelCatchers

Expense management software makes it easy to track employee spending and determine how employees will be reimbursed for business expenses. Here are eight employee expense tools you can consider.

[Read more: 5 Ways to Cut Your Small Business Expenses]

Expensify

Expensify offers unlimited receipt and mileage tracking. Employees can use the receipt scanner to take photos of their receipts. The SmartScan feature automatically pulls out and details the relevant information in an expense report.

Expensify can also sync to your bank accounts and company credit cards to track those expenses as well. And if your employees need to drive for work, the app will connect to the GPS on their car to log their mileage.

Certify

Certify provides expense management, travel, and accounts payable capabilities. Employees can submit expense reports from their phone or laptop, and there’s no tedious manual data entry required.

You can use Certify to reimburse your employees and pay vendors with fast and secure deposits. And the software comes with detailed analytics about your expense reports, so you’ll have greater visibility into employee spending.

[Read more: 8 Small Business Tech ToolsYou Don’t Need to Pay For]

Airbase

Airbase is an expense management tool for small and medium-sized companies. Your employees can use Airbase to submit their expense reports from anywhere.

All they have to do is take a picture of their receipt with the mobile app, and the expense details will be auto-populated for them. Once you approve their expense report, the reimbursement will be automatically deposited in their bank account.

Zoho Expense

Zoho Expense is an expense tracking app designed to streamline your business and travel expenses. The app makes it easy to track, record, approve, and reimburse your employees for qualified business expenses.

If you’re a freelancer or small business owner, you can use the free plan to track your expenses and mileage. As your business grows, you can invest in one of the more robust plans. And Zoho Expense integrates seamlessly with Zoho Books, so it’s a good option for companies already using other Zoho apps.

ExpensePoint also offers free product setup, free training, and free phone support. This makes it a good option for small businesses that need one-on-one support but are working with limited budgets.

Webexpenses

You can use Webexpenses for expense management, processing invoices, and auditing your expenses. The software comes with a wide range of features, including automated policy compliance, multi-approver workflow, and pre-trip approvals.

You’ll receive a complete audit trail for each payment so your accounting department can keep track of every expense. And Webexpenses can integrate into your existing Enterprise Resource Planning (ERP) for seamless data exchange.

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Rydoo Expense

Rydoo Expense is expense tracking software that eliminates the need for excessive paperwork or lengthy approval processes. Employees can submit their expense reports on the desktop or mobile app, and Rydoo organizes all expenses by users and categories.

One of the benefits of choosing Rydoo is that it offers a number of third-party integrations. For instance, the app works seamlessly with popular apps like QuickBooks, Workday, Uber, and more. This allows you to create a truly customized solution for your business.

Fyle

Fyle offers expense management tracking on cards you already have. As soon as you swipe your business credit card, Fyle will send you a text message notifying you of the transaction and requesting a receipt. From there, you’ll text back a receipt photo, and Fyle will match the transaction for you.

You can use Fyle’s comprehensive dashboard to gain insights into your expenses and reimbursements. And Fyle integrates with popular accounting software like QuickBooks, Xero, and Bill.com.

ExpensePoint

ExpensePoint is affordably priced expense management software for businesses of all sizes. The software provides multiple ways to submit expenses, and employees are reimbursed via ACH payments.

ExpensePoint also offers free product setup, free training, and free phone support. This makes it a good option for small businesses that need one-on-one support but are working with limited budgets.

CO— aims to bring you inspiration from leading respected experts. However, before making any business decision, you should consult a professional who can advise you based on your individual situation.

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Published July 18, 2022