2026 Winter Institute runs Sunday, January 4 - Thursday, January 8 at the Student Union Memorial Center.
Staff Office: Madera
Regent Office: Picacho
Silent Auction: Ballroom
On-Site Regent Meeting #1: Sunday, January 4 at 11:30 a.m. (Marriott Hotel) --Group photos will be taken.
On-Site Regent Meeting #2: Tuesday, January 6 at 11:00 a.m.
On-Site Regent Meeting #3: Thursday, January 8 at 10:00 a.m.
Attire for the week is casual to business casual (always professional), however volunteers typically dress in business casual or business attire (for those in a leadership position) for graduation.
Presentations and additional resources can be accessed through the EventHUB. --Available after registration closes on December 10
Note that power strips will NOT be provided in the classrooms, and outlets are limited. Attendees should come to class with charged devices and bring portable chargers, if desired.
Class Rosters
The following links redirect to live rosters for each of the classes. They will continue to update if/when students cancel.
ABNYR Outreach(November 14): Reference Sam's email sent on 10/21 for more information. Be sure to not only reach out to your assigned contacts, but also update the spreadsheet!
Site Registration (December 9): Register by clicking here. Select the option for 'volunteers and faculty' and then follow the appropriate prompts. All volunteer sign-ups, including course audits and elective attendance, will be completed during the registration process.
Industry Consultations (December 12): If interested in facilitating industry consultations on-site, please complete the sign-up form here.
Social Media (Pre-Site): Remember to like us on Facebook, follow us on Instagram and LinkedIn, and use the hashtags #iomeducates and #WinterInstitute.
Regent Resources
EventHUB --Materials and resources can be accessed here
Media Toolkit --Includes graphic and suggestion caption
This resource provides an overview of the 2025-2026 Institute season, along with recommended action items for members of the Winter Board of Regents. It is not a comprehensive list, and regents are encouraged to participate and engage to the best of their ability.
All volunteers are expected to promote enrollment in Institute to association, chamber, and nonprofit professionals however they are comfortable doing so.
Webinars, podcasts, and blogs are not specifically listed, but should be included in program promotion.
Note - all calls are listed in the Eastern Time Zone.
Fall Board Meeting/Terms Confirmed (all except Winter)
2026 Recruitment Toolkit Updated
R&R Strategy Orientation/Recruitment Toolkit Training (option 1): October 23 at 3:00 p.m.
R&R Strategy Orientation/Recruitment Toolkit Training (option 2): October 29 at 12:00 p.m.
Fall Info Session: October 27 at 1:00 p.m.
ABNYR lists sent to regents
ACTION ITEMS:
Participate in Fall Board Meeting.
Join one of two training calls or watch the recording if unable to attend live.
Promote the Fall Info Session to prospects.
Plan on-site details.
Schedule Class Advisor calls.
Winter Class Advisor communications begin: week of November 3
Winter BOR planning call #3: November 13 at 12:00 p.m.
Winter early enrollment deadline: November 14
ACTION ITEMS:
Remind contacts about the Winter early enrollment deadline (ABNYR list).
Participate in the BOR planning call.
Plan on-site deals.
Winter enrollment and payment deadline: December 10
Winter pre-site info session: December 11
ACTION ITEMS:
Remind contacts about the Winter enrollment deadline (ABNYR list).
Finalize on-site details.
Winter Institute: January 4-8
Summer scholarship application/SPS launch: January 6
Midwest BOR planning call #1: January 15 at 12:00 p.m.
Southeast BOR planning call #1: January 22 at 12:00 p.m.
BOR topic-focused call #1 (fundraising and scholarships): January 26 at 2:00 p.m.
Northeast BOR planning call #1: January 29 at 12:00 p.m.
ACTION ITEMS:
Travel to Tucson and fully engage in the week on-site.
Participate in succession planning discussions and deliberations (exec committee meets on-site; regents are welcome to share feedback).
Complete the post-site volunteer survey.
Participate in the topic-focused call.
Summer sites scholarship and SPS deadline: February 6
Winter Board of Trustees Meeting: February 10 at 11:30 a.m. (Winter terms confirmed)
Summer sites scholarship notifications: February 23
BOR topic-focused call #2 (day 1 activities): February 23 at 2:00 p.m.
Summer sites registration launch: February 25
Winter new regent orientation
ACTION ITEMS:
Participate in new regent orientation (optional).
Participate in the topic-focused call.
Midwest BOR planning call #2: March 5 at 12:00 p.m.
Southeast BOR planning call #2: March 19 at 12:00 p.m.
BOR topic-focused call #3 (class dinners/activities): March 30 at 2:00 p.m.
ACTION ITEMS:
Participate in the topic-focused call.
Midwest Class Advisor communications begin: week of April 6
Northeast BOR planning call #2: April 9 at 12:00 p.m.
Spring Curriculum Committee Meeting
Spring Info Session
2027 Winter BOR planning call #1: April 16 at 12:00 p.m.
Winter ABNYR list sent to BOR
BOR topic-focused call #4 (Class Advisors and regents expectations): April 27 at 2:00 p.m.
ACTION ITEMS:
Promote the Spring Info Session to prospects.
Participate in the BOR planning call.
Participate in the topic-focused call.
Begin retention outreach through the ABNYR list.
Southeast Class Advisor communications begin: week of May 4
Midwest early enrollment deadline: May 8
Midwest BOR planning call #3: May 14 at 12:00 p.m.
Midwest enrollment and payment deadline: May 20
Midwest pre-site info session: May 21
Southeast BOR planning call #3: May 28 at 12:00 p.m.
Midwest Institute: May 31-June 4
ACTION ITEM:
Continue retention outreach through the ABNYR list.
Midwest Institute: May 31-June 4
Northeast Class Advisor communications begin: week of June 1
Southeast early enrollment deadline: June 5
Southeast enrollment and payment deadline: June 17
Southeast pre-site info session: June 18
Southeast Institute: June 28-July 2
ACTION ITEMS:
Continue retention outreach through the ABNYR list.
Follow Midwest and Southeast Institutes activity through social media and engage/share at your comfort level.
Southeast Institute: June 28-July 2
Northeast early enrollment deadline: July 3
2027 Winter scholarship application/SPS launch
Northeast BOR planning call #3: July 9 at 12:00 p.m.
Northeast enrollment and payment deadline: July 15
Northeast pre-site info session: July 16
Northeast Institute: July 26-30
ACTION ITEMS:
Continue retention outreach through the ABNYR list.
Follow Southeast and Northeast Institutes activity through social media and engage/share at your comfort level.
Promote Winter scholarships and SPS opportunities (include in ABNYR list messages).
Plan on-site details.
2027 Winter BOR planning call #2: August 20 at 12:00 p.m.
2027 Winter scholarship and SPS deadline
2027 Winter scholarship notifications
2027 Winter registration launch
ACTION ITEMS:
Continue retention outreach through the ABNYR list (Winter scholarship deadline reminder and registration launch).
Participate in the BOR planning call.
Recruit Class Advisors.
Plan on-site details.
Fall Board Meeting prep
Summer new regent orientation
ACTION ITEMS:
Register for the Fall Board Meeting.
Deliberation and approval of the Class Advisor slate.
Continue retention outreach through the ABNYR list (registration open).
Plan on-site details.
2026 Fall Board Meeting
ACTION ITEMS:
Participate in the Fall Board Meeting.
Continue retention outreach through the ABNYR list (registration open/early enrollment deadline reminder).
Plan on-site details.
POLICY REGARDING THE USE OF AI IN INSTITUTE MEETINGS
AI enabled assistants will not be allowed to join Institute board/volunteer meetings and other calls that are a safe space which requires presence and participation. AI enabled assistants are, however, allowed in information sessions, orientations, webinars, and other such calls, which are also recorded. Institute Staff has authority to remove AI enabled assistants when deemed appropriate. Please contact iom@uschamber.com with any questions or concerns.