A small business owner reviews an expense report.
Employee expense-tracking apps offer features like mileage tracking and receipt scanning to simplify and streamline your accounting processes. — Getty Images/Twenty47studio

Employee expense apps make it easy to manage your budget, track spending, and understand your cash flow each month. These apps offer a range of features, including reporting automation tools, mileage tracking, and receipt scanning. Some apps cater to sole proprietors and freelancers, while others can manage bigger teams that work remotely. Here are some top options that can make your accounting process run smoothly.


Expensify is one of the most popular expense-tracking tools on the market with a range of powerful features. Employees can use the Expensify app to scan receipts and autocategorize expenses, submit expense reports for approval, track mileage, and even send invoices to customers.

It includes a foreign currency conversion tool and the capability to reimburse employees globally, which is great for remote teams. Expensify offers a free option, but you will have to upgrade to a paid subscription to access all the app has to offer.

[Read more: 4 Helpful Tools for Managing Business Travel Expenses]

Zoho Expense

Zoho Expense offers apps for iOS and Android devices, including Mac and iPad. Ultimately, this makes it a good tool for hybrid offices and sales teams that frequently hit the road.

Along with expense reporting, approval, and reimbursement tools, there are a host of travel-related features, such as a booking engine, visa requests, and flight alerts. Zoho Expense can also run more than 25 reports, including spending, travel, and credit cards, to help you stay up to date. Pricing is free for up to three users.

[Read more: 8 Employee Expense Tools to Make Your Business More Efficient]

As a business expense tracker, FreshBooks lets you connect your credit and bank accounts so expenses are updated automatically.


Emburse Certify and Spend

Emburse offers a few different accounts payable, travel and expense, and payment card management products. The brand can help you find the best fit for your business through a quick series of questions.

For most small businesses, the Spend and Certify apps will be the best fit for tracking employee expenses. Spend is a virtual card that allows you to control employee spending and auto-reconcile receipts to streamline bookkeeping. Certify is an expense management tool that automatically extracts, stores, and syncs data in real time. Pricing is tailored to each organization.


Rydoo eliminates the paperwork of expense reporting using artificial intelligence. The app extracts key receipt data, such as the transaction date, amount, and merchant, and automatically turns it into an expense. Approval and reimbursement workflows are automated to achieve three times faster reimbursements, according to the brand.

It’s also feature-rich. “What sets Rydoo apart from its counterparts is that the mobile app can track mileage and tax rates for specific states, countries, and region,” wrote Entrepreneur. “Another feature that makes Rydoo snag our attention is its ability to analyze credit card statements to match expenses and transactions.”

Pricing for Rydoo starts at $12 per user per month.


Everlance is another app geared toward professionals on the go. The app tracks both mileage and expenses in a user-friendly experience. Link your bank or credit card for automatic expense tracking, and create rules for recurring expenses to classify them automatically.

It’s easy to use and the mileage log is IRS compliant, making tax time a lot less stressful. Everlance pricing starts at $10 per user per month, but there is a free option for freelancers and sole proprietors.


FreshBooks is an accounting tool for small businesses that also comes with a handy mobile app. It’s a solid option for staying organized while on the go.

“As a business expense tracker, FreshBooks lets you connect your credit card and bank accounts so all expenses are updated automatically. You can also upload paper receipts through the app or email digital receipts to have them scanned and processed automatically,” wrote Forbes.

If you regularly send invoices, take advantage of this app’s ability to send payment reminders to your clients. FreshBooks’ app requires a subscription to their accounting software, which starts at $8.50 per month for a basic edition.

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